Our Solution for facility manager
- Managing multiple buildings and more than 20.000 variables per minute of each building is an impossible task for Facility Managers. Our solution makes decisions in real-time and reducing the use of energy by up to 40%.
- Buildings are living ecosystems that change, evolve and adapt to the use and customs of their residents. Therefore, it is essential to guarantee that all the services necessary for the property’s proper functioning and the correct coexistence of the inhabitants work correctly.
- In this sense, Facility Management’s concept responds to the imperative need to ensure and manage the properties’ best performance and their grouped services by combining people, spaces, processes, and technologies.
DABBELS AI helps Facility Managers
The figure of the Facility Manager or building manager has becoming more important in the last years. This service provides significant cost savings for companies (reaching 20% in some cases, and even exceeding it).
Most large companies, corporations, organizations and public administrations already have Facility Management services. Coordination of work, human resources, maintenance, and facilities is essential for the effective operation of today’s business.
Tasks of a Facility Manager
Facility Management differs from the traditional administration of buildings. Since it is responsible for ensuring the operation of services and managing physical assets and infrastructure, allowing to optimize the useful life of buildings, generating savings in maintenance costs due to volumes and serving owners and suppliers.
Facility Management includes budget administration, expense support, and monthly KPI’s report on the administration’s most relevant events for better decision-making.
- Management of large properties such as shopping centres, public buildings, administrations …
- Integration and coordination of all the services necessary for the proper functioning of the facilities.
- Documentary and technical management of the building or group of them.
- Management of dispersed properties, for organizations or companies with headquarters in different locations.
Facility Manager Features
- Understand the needs of the buildings.
- Manage people: organize and supervise the professionals involved in managing the building and employees.
- Plan investments and manage real estate assets with a life cycle vision: management of properties and leases, real estate, finance, supervision of construction and renovation projects.
- Plan and manage associated services: management of the work environment, maintenance, cleaning, security.
- Plan and manage the organization’s resources: standardization of efficient processes in your area, purchasing and acquisitions policies, budget control, information systems management, risk analysis.
- The facility manager’s work goes far beyond cost control and the search for savings. Its contribution is measured in its ability to provide integral value to the organization based on its objectives.
What does Facility Management cover in an organization?
Real estate management
Includes the management of the portfolio of properties that are part of the organization’s real estate assets and those under the lease. It has, among others, aspects such as rental management, taxes, property management, registration and control of the status of properties, insurance and policy management, etc.
It also includes other more operational functions such as the management of essential building documentation and compliance with legislation and building permits and mandatory technical inspections and other more strategic ones such as market analysis and technical advice on acquisition and sale operations.
Management of spaces and projects
It encompasses the management of workspaces and environments to provide excellent and optimized use of the interior space; It includes functions such as space planning, job assignment, furniture management, scheduling of layout changes, etc.
Another of the functions to be carried out in this process is the management and supervision of projects in the property (large-scale renovations, migrations, reforms, etc.) and coordinating the process of managing the necessary change.
It encompasses the management of services, dependent on the building, which supports the organisation’s primary activity. This “management” includes the definition of services and requirements (technical specifications), the contracting of services through tenders or the chosen process, negotiation of contracts and approval of suppliers, monitoring compliance with contractual obligations by part from suppliers, etc.
The catalogue of services to be managed varies depending on the organisation. It may include services more related to the building (also called hard services), focused on keeping the facility operational: maintenance of air conditioning systems, electrical installation, gas, water supply , PCI systems, supply management (water, gas, electricity, …), etc.
But also auxiliary services (also called soft services) related not only to the building but also to users such as security, cleaning, catering, gardening, reception, etc. Incident management will be carried out for all of them and the various requests from users (reservation of rooms, equipment and audiovisuals, IT, vehicle fleet).
It encompasses the management of the environment, taking into account the company’s specific procedures and standards. It includes developing an environmental policy and other sustainable aspects, energy management and waste management. Also included are those relating to compliance with health and safety regulations and fire protection and evacuation plans.
Strategic management and support
It encompasses strategic and supports aspects for the entire activity such as financial management and budgeting and monitoring, business continuity plans, information management and reporting.